Inventory management — a module in Consitus Intranet
Inventory management for webshops – bring webshop, orders and stock together
Inventory management pulls products, orders and stock levels from your webshop, runs the physical warehouse with shelf and position numbers, and sends stock changes and order statuses back. Staff pick, pack and count using the phone camera.
- Shopify, Dandomain/SmartWeb and WooCommerce
- Two-way synchronisation
- Pick lists and packing
- Shelf and position
- Mobile barcode scanning
- Stocktaking and labels
Integrations
Supported webshop platforms
Inventory management connects directly to the webshop, so products, orders and stock levels line up without manual lists.
Shopify
Products, orders and stock levels are synchronised with your Shopify store.
Dandomain / SmartWeb
Integration with Dandomain and SmartWeb, so stock and orders follow the webshop.
WooCommerce
WooCommerce stores are connected so products, orders and quantities line up.
More platforms on the way
We keep adding platforms. Let us know if you use a different one.
The workflow
From webshop order to updated stock level
The same flow every day — but without double work and without stock levels that don't add up.
- 01
The webshop order arrives
The order is pulled automatically from the webshop with order lines, quantities and customer details.
- 02
A pick list is created
The order becomes a pick list with shelf and position numbers, so the route through the warehouse is as short as possible.
- 03
Mobile scanning while picking
Staff scan the items with the phone camera, so the right quantity of the right product goes into the box.
- 04
Packing and dispatch
The order is packed and the order status is changed once it is ready to be shipped.
- 05
Stock and status sync back
Stock levels and relevant order statuses are sent back to the webshop, so the customer and the webshop see the same as the warehouse.
Capabilities
Orders, locations, counting and labels in one module
Below are the parts webshops most often need. What gets set up for you depends on your product types, the size of the warehouse and how you pick today.
Webshop integration
Shopify, Dandomain/SmartWeb and WooCommerce are supported today, and more platforms are on the way. Products, orders and stock levels are pulled in, so you work from the same data as the webshop.
Two-way synchronisation
Products, orders and stock levels come from the webshop, and stock changes plus relevant order statuses are sent back. No manual updating of quantities in two places.
Order handling
View and search orders, print pick lists, pick and pack, and change the order status along the way — so everyone can see where an order stands.
Shelf and position numbers
One physical warehouse organised with shelf and position numbers. Staff can see exactly where a product is instead of searching for it.
Scanning with the phone camera
Barcodes are scanned with the phone camera when picking, counting and looking up products. No special handheld scanners are needed to get started.
Rolling counts and full stocktake
Count selected products or shelves on an ongoing basis, or run a full stocktake. Several people can register quantities at the same time, each on their own phone.
Differences in one overview
The difference between expected and counted quantities is collected clearly, so you can review and approve the differences before stock is corrected.
Labels for shelves and products
Print labels for shelves and racks so locations are clearly marked, and labels for products so items can be scanned.
One shared product catalogue
Products, stock levels and locations collected in the platform, so the warehouse and the webshop show the same picture.
Printable pick lists
Pick lists can be printed for a picking round, or the work can be done straight on the phone — whichever fits how you work in the warehouse.
Mobile workflow
Everything runs in the browser on the phone and can be added to the home screen as an app shortcut, so the work happens where the products are.
Order handling with pick and pack
Search orders, print pick lists, pick and pack the items and change the order status, so both stock and webshop stay up to date.
Physical warehouse with shelf and position
One warehouse organised with shelf and position numbers, so staff can see exactly where a product is.
Stocktaking from several phones
Rolling counts or a full stocktake where several people register quantities at the same time and the differences are collected clearly.
Why it matters
Fewer stock errors, faster picking and correct quantities in the webshop
When the warehouse and the webshop show the same numbers, the costly errors disappear: products sold that aren't there, wrong shipments and stocktakes that are never finished.
- Fewer stock errors, because items are scanned when picking and counting
- Faster picking when shelf and position are on the pick list
- Correct stock levels in the webshop, because changes are sent back automatically
- New staff can start picking without knowing the warehouse by heart
- Stocktaking can run continuously instead of as one big annual task
- Several people can count at once from their own phones, with differences in one place
- Labels on shelves and products make locations and items unambiguous
- Order status is visible, so everyone can see where an order stands
Inventory management is a module on Consitus Intranet, so you get a proven foundation with users, roles and permissions — and can add more modules as the business needs them.
Who it's for
Inventory management for webshops with their own warehouse
Webshops where products, orders and physical items have to line up every day.
- Webshops on Shopify, Dandomain/SmartWeb or WooCommerce
- Webshops packing orders from their own warehouse
- Warehouses where products currently have no fixed location
- Webshops where stock levels often don't add up
- Companies spending too long on stocktaking
- Webshops that want more staff to be able to pick orders
FAQ
Questions about inventory management for webshops
- Which webshop platforms does the inventory module integrate with?
- Inventory management supports integrations with Shopify, Dandomain/SmartWeb and WooCommerce. More platforms are on the way, and if you use a different one, we look at what the platform's API allows.
- How does the two-way synchronisation with the webshop work?
- Products, orders and stock levels are pulled from the webshop into Consitus Intranet. When stock changes through picking, counting or a correction, the updated stock level is sent back to the webshop, and the relevant order statuses are updated the same way.
- Can staff scan barcodes with a phone?
- Yes. The solution runs in the browser on the phone, and the phone camera is used to scan barcodes when picking, counting and looking up products. No dedicated handheld scanners are needed to get started.
- How does stocktaking work?
- You can run rolling counts of selected products or shelves, or a full stocktake. Several people can register quantities at the same time, each on their own phone, and the differences between expected and counted quantities are collected in a clear overview before they are approved.
- How does a picker find the product in the warehouse?
- The warehouse is organised with shelf and position numbers. The pick list and the product lookup show the exact location, so the picker goes straight to the right shelf and position instead of searching.
- Can we print labels?
- Yes. You can print labels for shelves and racks so locations are clearly marked, and labels for products so items can be scanned while picking and counting.
- How are orders and picking handled?
- Orders can be viewed and searched in the system. From there you print pick lists, pick and pack with scanning along the way, and change the order status so both stock and webshop stay up to date.
- Is inventory management a standalone system?
- No. Inventory management is a module in Consitus Intranet, so you get the same foundation of users, roles, permissions and other modules — and can add more as the business needs it.
- How do we get started?
- You can request 14 days of trial access. We contact you, go through your webshop, products and warehouse setup, and prepare the trial manually. No account, subscription or payment is created automatically.
Contact
Try inventory management in your own trial intranet
Request 14 days of trial access. We contact you, go through your webshop and warehouse and prepare the trial manually — no payment and no commitment.